Minutes from June 27th 2011
· Meeting was held at Miranda Marrott’s house 2 Chestnut Way at noon
· Present members were Miranda Marrott, Ashley Parish, and Rebecca Deen
· President officer is Miranda Marrott
· Topics of the meeting were The 4th of July fundraiser and the teddy bear picnic. We are looking into advertising at the library, post office, and the gym, and selling tickets at the BX, BXtra, and commissary.
· Meeting ended at 1:00 pm
· Next meeting to be held at Miranda Marrott’s on July 7th at noon
· Topics for next meeting are : fine tuning for the teddy bear picnic
Minutes From June 14, 2011
· Send out 4th of July sign up ASAP
· Meals for Mom’s advertising and looking out for new Moms
· Teddy Bear Picnic: July 30th. Book the duck pond from 9am-1pm. We are having face painting, guessing jar, cookie decorating, pictures, snacks (trail mix apple and juice box), and a few small organized games with small prizes. Price to be announced
Minutes From May 31, 2011
· Binder: We will keep in the binder the minutes from each meeting, a copy of the welcome packet, sign -in sheets, our mission statement, and the constitution.
· Meals for Moms will from now on be put on facebook
· Fundraiser committee: We may have separate committees for each fundraiser to help organize and put together the event. Committees will change for each fundraiser. They will be volunteers willing to help out.
· Fourth of July: Only need man power. We will send out the sign -up sheet mid- June. People will be making food, handing out food and drink, taking money and must be wearing a hat.
· Summer get together dates as of now are June 28th, July ??, and August 16th. They will be held at defender park.
· Teddy bear picnic: Held at duck pond, sell tickets in advance and at the gate, have packed lunches, base-wide, have a door prize, guessing games and other organized games, tents for stations.
· Head shave: have in late August (27th?) have at the cop dorms and be there at a time that covers shift change.
Minutes From May 17, 2011
- Signed private organization paperwork
- Meals for Moms- Sarah Heffle is recieving meals June 1-5.
- 4th of July fundraiser. Sending out the sign sheet via e-mail on June 6th. Asking that if you signed up and can't make it that you find someone to cover your time slot. Sending a reminder on June 27th. Then sending a final schedule on July 1st.
- Welcome bags-We will be adding a new letter from spouses board and a letter from first shirt. Changing a few bits and pieces of info in welcome packet. Bags will have cereal, peanut butter, jelly, milk, and water for both families and couples. We have 3 welcome bags needed to be done the first week of June. 2 families and 1 couple.
- Socials- Still to be held at AFRC 1st Thursday of the month(October 2011 thru May 2012). Babysitter will be available for $3 per child for the whole social. Children over one year of age are not allowed in the social unless otherwise stated. If your child is under one year you may choose to keep them with you. Going to get toys from airman's attic to keep for the babysitter during the socials. Hear are the ideas for the socials Sept.-back to school bash. Oct.- costume contest and halloween carnivall. Nov.-mini classes. Dec.- movie and cookie drive. Jan.-game night. Feb.-pamper party. Mar.-teaparty. Apr.-???? May-spouses appreciation.
- Fundraisers-bowling tournament, service auction, in house cookbook, airforce spouses coin, T-shirts, head shave, commander call breakfast, chili cook off, teady bear picnic, jail and bail, couples olympics. We are possibly going to try and put together two of these by September.
- Summer get together- have 1 in June July and August.
Things to think about for next time : specifics for a fundraiser picnic, have welcome packet complete for review, discuss 4th of July sign up email, confirm dates for summer get togethers, start planning september's back to school bash, specifics for head shave, and how to advertise ourselves and our socials.
Minutes From May 9th, 2011
· Briefly went over a few more things for the private organization forms
· Discusses dues : how much, what they will go towards, taking votes
· Socials: no work for spouses they will completely be handled by board members, will have sign in sheets, babysitter available, looking more into when and where to hold the socials
· Board meetings: board meetings will not be opened up to anyone except board members, board members will plan socials, board members will send out emails to vote/plan fundraisers, board members will meet the 1st and 3rd(if necessary) Tuesdays of each month.
· Welcome baskets: discussed food, welcome packet
· Meals for Moms: there will be 5 meals provided on pre-arranged days with the Mom, they will be case by case as to how they are delivered, which days they get meals, ect.
· 4th of July Fundraiser: we need 2 volunteers for each 2 hour shift, 6 shifts.
· Established duties for each board member
· Thinking of ideas for fundraisers and socials for next meeting!
April 28, 2011
48th SF Spouses’ Group Council Meeting
Items Discussed:
I. Becoming an official Private Organization.
A. The Council discussed the pros (self-regulation and government, greater room for growth, greater capacity to support the spouses) and cons (possible loss of partnership with Squadron and/or Defender Council, to include funds) of becoming a PO.
B. After discussion pros and cons, Council decided it is the group’s best interest to go private.
C. Council also decided to proceed in such a way as to assure further partnership and cooperation with the Defender Council. Meaning that the Council will inform Squadron leadership and Defender Council of our wish to go private and that we will seek out their continued support.
II. Group name and mission and Council positions.
A. In becoming a Private Organization the group discussed what name to be known by and what purpose/mission we would fulfill.
B. It was decided that our name would remain the 48th Security Forces Spouses’ Group and that our mission would be three-fold: 1) to support the Spouses of the 48th Security Forces Squadron, 2) to support the families of the 48th Security Forces Squadron and 3) to provide support for the 48th Security Forces Squadron.
C. The Council also decided for P.O. purposes on the following titles/positions: President- Miranda Marrott, Vice President- Kelli Buck, Secretary A- Ashley Parish, Secretary B- Rebecca Dean
III. Fundraisers.
A. 4th of July.
1. Council, after discussing what funds will be handed over when leadership fully exchanges, understands the dire need of this fundraiser for our group.
2. Due to new regulations regarding health and safety inspections (baking in the base Chapel and having goods inspected) the Council decided it would be best to ask for volunteers to: 1) provide supplies—cookie batter (pre-made, store-bought Chocolate Chip, Peanut Butter, and Sugar cookie dough and possibly brownie dough), plastic wrap, ribbon; 2) provide equipment—cookie sheets, oven mitts, utensils; 3) provide time for baking on appointed day.
3. Volunteers will also be needed to work bake sale booth.
4. After negotiations with Defender Council, we have secured the 48th SF Spouses’ Group’s earnings from bake sale, minus $50 given to Defender Council for the use of their tables and booth.
B. The Council also discussed future fundraisers as becoming a P.O. will give more opportunities for the group to earn money.
1. Ideas for possible future fundraisers discussed were: a Service Auction, a Spa night with a flat fee at the door, 3rd party fundraisers such as those that involve restaurants. Also it was brought up that possibly as a P.O. our group would be privy to a ‘Fun Pack’ once a year from outdoor rec and this could possibly be used for a fundraiser or for a social or other activity (to help save money) and that we could possibly also use advertising through @Ease magazine to help raise awareness for fundraisers or other functions.
2. The Council also discussed the idea of group dues or donations to help with costs of various activities and programs of the group’s. At the time we are undecided on this issue and may leave it for a vote from the Spouse’s.
3. The Council has in the past relied on donated items for Welcome Baskets to help with costs and discussed further relying on them.
IV. Programs and Activities of the 48th SF Spouses’ Group
A. Welcome baskets. This is a big item from the get-go with the new Council as new families are constantly arriving. We discussed ideas for what food to include in the baskets (spaghetti?) and how much money per basket to budget for. We need further information before we can make solid decisions.
B. Meals for moms. Also a big program and needs to be in order, but we will most likely carry on as the group has in the past, seeking for meals for new mothers via email.
C. Council meetings vs. Spouse Socials.
1.The Council discussed the need for a separation between business meetings and Spouse Socials. It was decided that the Council would hold its meetings separate from the Spouses’ monthly social to ensure that the Spouses can have a place to come each month and simply socialize and be uplifted and encouraged. We fill that by separating these meetings we can better support the Spouses and hopefully, grow in number and get more Spouses out to meetings/socials. Also discussed the venue of our socials and whether or not to change it.
2. We discussed opening our Council meetings to those interested in being more involved, but would make a clear distinction between being a Council member (president, vice president, secretary a, secretary b) and being involved in the meetings.
V. Moving Forward- Items to be worked on before next meeting or discussed further in next meeting on Monday, May 9th at Miranda Marrott’s home, 2 Chestnut Way.
A. Private Org packet- To be put together by Miranda Marrott and emailed to the rest of the Council by Sunday, May 1, 2011. To be reviewed and agreed upon or suggestions submitted to Miranda Marrott by Wednesday, May 4, 2011. To be signed at the Spouses’ Group meeting on Thursday, May 5, 2011. Also to ask P.O. Liaison if becoming a P.O. before the 4th of July would effect that fundraiser/partnership with Defender Council.
B. Welcome Baskets- To get a list of new families arriving in May and June. To get an inventory of all items in stock (cereal, peanut butter, etc.). To find out, if possible, TLF arrangements of new families so that we can better plan our baskets. To decide on the best delivery options. Ashley and Rebecca volunteered to deliver. It was also discussed that maybe we could rotate months and take turns delivering.
C. 4th of July Fundraiser- Find out dates and times for baking at the Chapel. Decide who much supplies an equipment we will need… as well as volunteers to bake and sale.
D. Organize a list of pregnant Spouses to help with planning for Meals for Moms.
